Legal

Waukesha County Technical College (WCTC) is committed to providing accessible digital content, tools, and experiences to students, faculty, staff, and community members with disabilities.

WCTC follows specific policies to meet new and longstanding obligations under the Americans with Disabilities Act, Title II, Section 504 of the Rehabilitation Act of 1973, Wisconsin Statutes 38.23 and 106.52, the Wisconsin Technical College System Board, and any other applicable state and federal laws. In addition, WCTC seeks to meet the standards set forth in the Section 508 of the Rehabilitation Act.

Institutional Standard

WCTC’s policy is that all digital materials made, used, shared, or implemented as part of WCTC’s daily work meets the Web Content Accessibility (WCAG) 2.1, Level AA guidelines. These standards parallel federal and state regulations and statutes, and best practices embraced by institutions internationally, to ensure accessibility for the whole WCTC community.

New content issued after April 24, 2026, must meet this standard when it is shared, unless doing so would constitute a fundamental alteration of the content itself.

Older and extant materials are currently being reviewed, updated, and brought to the WCAG 2.1, Level AA standard.

Feedback and Information

WCTC seeks to support anyone who has questions, feedback, or an issue regarding digital accessibility. If you have such an inquiry, please contact the Manager, Employee Compliance at compliance@wctc.edu.

As per the ADA, you may also request alternate formats of materials if they are needed to meet your access needs. Please reach out to the entity mentioned above for more information.

REVISED: June 2026

This Privacy Notice (“Privacy Notice”) describes Waukesha County Technical College (the “College”, “we”, “us,” or “our”) policies and practices regarding the collection, use, and disclosure of information we may obtain about you through when you access and use our website and our online services (collectively, the “Site”).  This Privacy Notice does not apply to information collected through services that are governed by separate terms or policies, to employee records, or to information collected offline unless stated otherwise.

If you become a student, the education records that we maintain about you are subject to the U.S. Federal Family Educational Rights and Privacy Act (“FERPA”). FERPA governs the access, use, and disclosure of student education records. For more information on how we comply with FERPA, please visit our policy on Family Educational Rights and Privacy Act Compliance. If any part of this Privacy Notice conflicts with our FERPA policy, the FERPA policy will control.

Some online services used by the College are provided through third‑party vendors acting on our behalf. These vendors may maintain their own privacy notices, which describe their handling of information they collect directly. Our use of that information is governed by this Privacy Notice and our agreements with those vendors.

Collection of your Personal Information

What Information We Collect

The information we collect varies depending on the type of activity you are performing on our Site or how you use our services.  We may collect personal information that you provide directly, and the Site may also collect certain information automatically as part of delivering and operating our online services.

The College collects personal information from you when you apply for admission, financial aid, or an internship or job on the Site, or if you request information from us.  We gather the information which you directly provide, including, but not limited to:

• Name
• Email address
• Home or work address
• Telephone number
• Date of Birth
• Social Security Number
• High School Attended
• Gender
• Marital Status
• Ethnicity
• Photographs
• Facial scans and biometrics identifiers used for identity verification
• Driver license number, state identification number, or passport number

Not all requested information is required. When we request information from you, we will indicate what information is required in order to obtain the information or service you request. Some of the information we collect may become part of your education record if you enroll, in which case the information will be handled in accordance with FERPA.

Sometimes we need additional information to confirm your identity in order to process your request or prevent fraud. When this occurs, we may use a third‑party identity‑verification service. The service may ask you to provide a selfie and a government‑issued ID so it can verify that the image on the ID matches the selfie. The verification vendor acts only as a service provider to the College and is contractually prohibited from selling the information, using it for independent purposes, or retaining it longer than necessary to complete the verification. These images and any related biometric data are used only for verification and are deleted once the verification process is complete.

Data Automatically Collected

You do not need to provide personal information in order to browse or use our Site or services.  However, when you use the Site or our online services, we automatically collect certain information about your device and your interactions with the Site. This information may relate to your device or browser but does not, on its own, identify you by name. The information we collect automatically may include:

• IP address
• Device information, such as hardware setting browser type and language
• Identifiers associated with cookies or other technologies that may uniquely identify your device or browser
• Pages you have viewed, access times, and the website that referred you to our Site
• Searches conducted on the Site
• Information about how you navigate and use the Site, including clicks and interaction patterns

How We Use Your Personal Information

The College collects and uses your personal information to operate the Site and deliver the services you request. The College also uses your personal information to inform you of other products or services available from the College and its affiliates and more specifically uses your information to do the following: 

• Deliver our services to you, including providing access to our Site’s online features, processing applications, and completing transactions you initiate
• Communicate with you about our products and services, including responding to your requests or other inquiries you send to us
• Present you with marketing relating to the College, including display advertisements. You may opt out of receiving marketing emails from us by using the unsubscribe link in the email or by contacting us using the information provided in the “Contact Information” section below. Opting out of marketing communications will not opt you out of non-marketing communications, such as emails about your application, enrollment, or account.
• Contact you on behalf of a third party business partner to inform you about a particular offer that may interest you
• Provide you with updates, reminders, or other informational or educational content
• Enable you to participate in a survey
• Enable you to participate in blogs and post testimonials. If you provide a testimonial, your name will be publicly posted along with the testimonial. Blogs and testimonials are located in the public areas of our Site, so do not share content that you would not want others to read, save, or share
• Consider you for admission, financial aid, or employment
• Analyze and improve the Site and services, including developing and improving products and services, monitoring and analyzing trends and evaluating usage;
• Prevent, detect, investigate, or remediate security or other legal concerns, including fraud
• To protect the rights, property, or safety of our users, or any other person or the copyright-protected content of the Services
• Comply with applicable laws, regulations, or industry requirements, or respond to subpoenas or government requests
• Fulfill any other purpose for which you provide it or consent
• Verify your identity when needed
• Send you transaction‑related communications. When you complete a payment or other online transaction through our Site, you may receive confirmation emails or other notifications related to your transaction

The College does not use or disclose sensitive personal information, such as race, religion, or political affiliations, without your explicit consent.

How We Disclose Your Information

We may share information collected about you in the following situations:

• With service providers.
  • We share information about you with service providers to perform functions and process your data and to help provide our services including hosting providers, storage providers, payment processors, and similar vendors.
  • Our service providers may access or process your personal information only as needed to perform services on the College’s behalf and are required to maintain the confidentiality of your information.
  • We may share certain data with our service providers who act as school officials with legitimate educational interests under FERPA. For more information, please see our policy on Family Educational Rights and Privacy Act Compliance.

• For payment processing. If you make a payment through our Site, the payment information you submit is processed by a third‑party payment processor on the College’s behalf. The College does not receive or store your full payment card number. We may receive limited transaction information, such as the amount paid, date of payment, and payment status, so that we can service your account and maintain accurate records. Our payment processor is required to protect your information and to use it only as needed to process transactions.

• With third parties for legal or security reasons.
  • We may share information about you if we reasonably believe that disclosing the information is needed to:
    • comply with any valid legal process, governmental request, or applicable law, rule, or regulation.
    • investigate, remedy, or enforce potential violations of our Terms of Use of Privacy Notice.
    • protect the rights, property, and safety of us, our users, or others.
    • detect and resolve any fraud or security concerns.

• In connection with admissions or employment. We may disclose or share your personal information in connection with an admissions or employment application to verify the information you provide
• With advertising partners. We may disclose information with third-party advertising platforms to provide targeted advertising and other marketing services. For example, we may disclose information with vendors to help us provide targeted advertising; measure the effectiveness of our advertising campaigns; and deliver advertisements to you on other websites and platforms. For more information about these practices, see the “Online Behavioral Advertising” section below.
• With your consent. We may share information in other ways if you give us consent or direct us to do so.

How We Use and Disclose Data Automatically Collected

We may use automated technologies to collect personal information from your computer system or mobile device when you use our Site. These technologies may include cookies, web beacons, pixel tags, and similar tools.

The tracking technologies on our Site may collect information such as:

• IP addresses assigned to the devices you use
• Device and browser type
• Geographic region
• Pages visited and the time and duration of visits
• Referring URLs
• Searches conducted on the Site
• Interaction data such as clicks and navigation patterns

We use tracking technologies to: (i) make our Site function properly; (ii) provide personalized experiences; (iii) tailor our interactions with you; (iv) provide data and statistics about the usage and effectiveness of the Site; and (v) to help us improve our Site. 

Use of Analytics and Tracking Technologies

We use Adobe Analytics, a web analytics service provided by Adobe Inc., to help us understand how users interact with our website. Adobe Analytics uses cookies and similar technologies to collect information about your use of the Site. This may include your IP address, browser type, device information, pages visited, time spent on pages, links clicked, and referring URLs. We use this information to analyze website traffic, improve our Site functionality, enhance user experience, and measure the effectiveness of our content. We do not use Adobe Analytics to identify you as an individual, and we do not permit Adobe to use the data it collects on our behalf for its own marketing purposes.

For more information about how Adobe processes personal information, please review the Adobe Privacy Policy at: https://www.adobe.com/privacy/policy.html.

You can learn more about privacy choices related to Adobe Analytics, including how to opt out of certain data collection, by visiting: https://www.adobe.com/privacy/opt-out.html.

Use of Google Analytics

We use Google Analytics, a web analytics service provided by Google LLC, to help us understand how users interact with our Site. Google Analytics uses cookies and similar technologies to collect information about your use of the Site, which may include your IP address, browser type, device information, pages visited, time spent on pages, links clicked, and referring URLs. We use this information to analyze website traffic, improve Site functionality, enhance user experience, and measure the effectiveness of our content. We do not use Google Analytics to identify individual users, and we do not allow Google to use data collected on our behalf for its own marketing purposes.

For more information on Google’s privacy practices, see: https://policies.google.com/privacy. 

To learn about privacy choices related to Google Analytics, including opt-out options, visit: https://tools.google.com/dlpage/gaoptout.

Use of Google Tag Manager

We use Google Tag Manager to manage and deploy tracking technologies on our Site. Google Tag Manager is a tag management system that allows us to efficiently update and manage website tags, including analytics and advertising tags, without modifying the underlying website code. Google Tag Manager itself does not collect personal information, but it facilitates the deployment of other technologies that may collect information as described in this Privacy Notice.

Online Behavioral Advertising

We use third parties and service providers to provide interest-based advertising services. These services may serve advertisements on our behalf that are customized based on predictions about your interests generated from your visits to websites (including this Site) over time and across different websites. The data collected may be associated with your personal information. These advertisements may appear on the Site and on other websites.

We use Google Ads to serve ads across various websites. Google uses tracking technologies to collect data about your visits to the Site to generate targeted advertisements to you on other websites that you visit. To opt out of this type of advertising by Google, to customize your ad preferences, or to limit Google’s collection or use of such data, visit Google’s Ad Settings at https://adssettings.google.com and follow Google’s personalized ad opt-out instructions. Opting out will not affect your use of the Site.

We may also use advertising technologies from other third-party platforms, such as social media networks, to measure the effectiveness of our advertising and to deliver targeted advertisements. These platforms may collect information about your interactions with our Site and use that information to deliver targeted advertisements on their platforms.

To change your preferences regarding certain online ads, or to obtain more information about ad networks and online behavioral advertising, visit the National Advertising Initiative’s opt-out page at https://optout.networkadvertising.org or the Digital Advertising Alliance’s Self-Regulatory Program at https://optout.aboutads.info. Changing your settings with individual browsers or ad networks will not necessarily carry over to other browsers or ad networks. As a result, depending on your opt-out requests, you may still see our ads. Opting out of targeted advertising does not opt you out of all ads.

YouTube and Embedded Video Content

Our Site may contain embedded video content from YouTube, a service provided by Google LLC. When you view pages containing YouTube videos, YouTube may collect information about your interaction with the video content, including through cookies. This information may be used by YouTube in accordance with its privacy policy. For more information about YouTube’s privacy practices, visit: https://policies.google.com/privacy.

Your Cookie Choices

You can choose whether to accept or reject certain cookies and tracking technologies. You can manage your preferences at any time through our cookie consent banner. The consent banner allows you to select which categories of tracking technologies you wish to accept or reject, including analytics and advertising cookies. Essential cookies cannot be rejected because they are necessary for the Site to function. The banner may present different options based on your location to comply with applicable privacy laws. If you choose to reject cookies, you may still use the Site, although some features or areas may not be available. You may also adjust your browser settings to accept or refuse cookies.

Your Access and Choices About Your Information

If you are an applicant or student applicant, you can access and update most of your account information on our Site by clicking on "MyWCTC ". If you need to access, update, or delete other personal information that we may have, you can request it by changing it on "MyWCTC", or complete this form. Name changes must be requested in person.  To protect your privacy, we may ask you to verify your identity or provide additional information before granting access or making updates. We will notify you if responding to your request would require a fee. We may deny a request if it would compromise the privacy of others, require disproportionate technical effort, be repetitive, or be unlawful.

Security of Your Personal Information

The College uses reasonable measures to secure your personal information from unauthorized access, use or disclosure. Please keep in mind that the Internet is not a 100% secure medium for communication, and we cannot guarantee that the information collected about you will always remain private when using our Services. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.

Social Media

The College is active on social media platforms, including Facebook, Instagram, LinkedIn, YouTube, and X (formerly Twitter). Anything you post on our social media pages is public information and will not be treated confidentially. We may re-post on our Site or social media pages any comments or content that you post on our social media pages.

The Site may allow you to connect and share data with social media platforms. These features may require us to use cookies, plug-ins, and application programming interfaces (APIs) provided by such social media platforms to facilitate those communications and features. As described in the “Online Behavioral Advertising” section above, we may use advertising networks and services offered by social media platforms to deliver advertising content. Use of these services may require social media platforms to implement cookies or pixel tags to deliver ads to you while you access the Site or other websites.

Your use of social media platforms is governed by the privacy policies and terms of the providers that own and operate those platforms and not by this Privacy Notice. We encourage you to review those policies and terms.

Links to Other Websites and Services

The Site may link to, or be linked to, websites not owned or controlled by the College. The College is not responsible for the practices employed by websites or services linked to or from the Site, including the information or content contained in such websites or services, and this policy does not apply to them. Your browsing and interaction on any third-party website or service, including those that have a link on our Site, are subject to that third party’s own rules and privacy policies. Please read the terms of such websites carefully and exercise care when providing your personally identifiable information.

Do Not Track

Our Site does not support Do Not Track (DNT) signals at this time. DNT is a browser setting that allows you to indicate that you do not want certain information about your web page visits tracked and collected across websites. For more details, including how to turn on Do Not Track, visit www.donottrack.us.

How Long We Keep Your Personal Data

We retain your personal data for as long as necessary to provide our services and Site to you.  We will retain and use this information as long as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements and then delete them. We may also decide to delete your Personal Information if we believe it is incomplete, inaccurate, or that our continued storage of your Personal Information is contrary to our legal obligations or business objectives. When we delete your Personal Information, it will be removed from our active servers and databases; however, it may remain in our archives when it is not practical or possible to delete it.

Access from Outside of the United States

Information the College collects from you will be stored and processed in the United States. If you provide us information, it will be transferred to, processed, and accessed in the United States, which may have different data protection laws than the country or region where you reside or are a citizen. YOU CONSENT TO ANY AND ALL INFORMATION YOU PROVIDE AND SUBMIT VIA THE SITE BEING SENT TO THE UNITED STATES OF AMERICA. 

Children's Information

The Site is not directed at children under 13 years of age. We do not knowingly collect, sell, use, or share Personal Information from children under 13. If we obtain actual knowledge that any Personal Information has been provided by a child under the age of 13, we will use commercially reasonable efforts to promptly delete that information. If a parent or legal guardian learns that their child provided us with Personal Information without his or her consent, please contact us and we will make commercially reasonable attempts to delete such information.

Changes to this Privacy Notice

The College will occasionally update this Privacy Notice. Only changes that we deem material will be conspicuously posted on the Site or otherwise communicated to you.  Your continued use of any of the services or Site after the changes have been made will constitute your acceptance of the changes. Please therefore make sure you read any such notice carefully. If you do not wish to continue using the services under the new version of the Privacy Notice, please cease using the Site and our services.

How to Contact Us

If you have questions or concerns regarding our wctc.edu privacy policy, please email servicedesk@wctc.edu.

Through UnitedHealthcare, UMR and HealthSCOPE Benefits creates and publishes Machine-Readable Files on behalf of Waukesha County Technical College.